First and foremost, for life threatening injuries call 911 immediately and obtain emergency treatment.  Paperwork can be handled at a future time. See "What should I do if my employee has a job-related injury" tab.

If your employee(s) are hourly, please ensure that they receive a full day of pay on the first day of injury (even if they only worked 4 hours out of their shift and spent 4 hours at the clinic).

Ensure that your employee returns a Work Status Form or Medical Note to you either the same day or next.
                
Manager Guidelines:  

What to look out for after my employee goes to the clinic: 

Feel free to also give this handout to your employees or post in the breakroom: 

First and foremost, for life-threatening injuries call 911 immediately and obtain emergency treatment.  Paperwork can be handled at future time.

Step One: Report the Injury

For all other injury types, and within 24 hours, you can report your employee’s injury with 1 of 3 methods:

1.  Electronic Reporting
Report an Injury using ONE of these electronic methods:

INCIDENT REPORTING TOOL  or 

EFR (EMPLOYER'S FIRST REPORT OF INJURY) ON R'SPACE  or 

DIRECTLY IN THE EFR PORTAL

And:

Provide a claim form (DWC-1 https://www.dir.ca.gov/dwc/dwcform1.pdf) (employee fills out the first 9 lines only of the form, we will fill out the rest for them).  When completed and signed, send to:

Via Email: workerscomp@ucr.edu
Via Fax:     951-827-3202

2. Paper Reporting
(Fill out on behalf of your employee)

EMPLOYEE INJURY REPORT FORM

When Completed send to: 

Email: workerscomp@ucr.edu or
Fax:  951-827-3202

And:

Provide a claim form (DWC-1 https://www.dir.ca.gov/dwc/dwcform1.pdf) (employee fills out the first 9 lines only of the form, we will fill out the rest for them).  When completed and signed, send to:

Email: workerscomp@ucr.edu or
Fax:  951-827-3202

3. Call the UC Workers’ Compensation Hotline on behalf of your employee (24/7): 1-877-682-7778

And:

Provide a claim form (DWC-1 https://www.dir.ca.gov/dwc/dwcform1.pdf) (employee fills out the first 9 lines only of the form, we will fill out the rest for them).  When completed and signed, send to:

Via Email: workerscomp@ucr.edu
Via Fax:  951-827-3202

Step 2: Get your Employee Medical Treatment

UCR #1 Preferred Workers’ Compensation Care Provider is

Kaiser on the Job 

Riverside Office Medical Office Building 1
When you get to Kaiser, check in at the 4th Floor, Room 408
10800 Magnolia Avenue, Riverside, CA 92505
(951) 353-4322 Hours: 8:30AM to 5:00PM (Monday – Friday)

There are two other Kaiser on the Job locations, as well as two other local approved Occupational Medical Facilities available.  

List of all Medical Treatment Facilities
 

Employer's First Report (EFR)

Employer's First Report (EFR) is an online incident management application that allows supervisors, administrators and department representatives to submit, monitor and report initial injury causes, as well as verify corrective actions taken to reduce the likelihood of recurrence. 

If you have questions or require assistance with completing EFR, please contact the Workers' Compensation office or call (951) 827-5528. 

Anyone can report a work related injury or illness using EFR: supervisors, co-workers, and individuals.

Log in using your UCR NET ID: R'space Portal or directly at ehs.ucop.edu/efr

Tutorials Provided by Risk & Safety Solutions:

• View the Getting Started: Injury Reporting Training 
• View the Getting Started: Employer Investigation Training
• View the Getting Started: Preventative Actions Training
• View the EFR for Supervisors Video

These are the campus and UCOP policies related to Workers' Compensation:

• Campus Policy on Return to Work (600-85, Section K, 2)
• UCOP Absences from Work Policy
• Volunteer (Registered) Policy 650-85
• Workers' Compensation Campus Policy Number 600-85

Notice to Employees - Injuries Caused By Work Poster Downloads 

English | Spanish

The Transitional Return to Work program provides a system for returning employees to work quickly and safely after injury or illness by identifying and appropriately managing temporary work restrictions. Studies have shown that the sooner an injured employee can be brought back to work, the faster they will recover and be able to return to their regular work assignments.

Learn more about Transitional Return to work 

WorkStrong is a University of California system-wide program that was developed with the expertise and collaborative support of Workers’ Compensation, Occupational Health Physicians and Campus Recreation Fitness Professionals. The program is free for employees who have sustained a work-related injury.

Learn More about workstrong